Employee Profile Configuration

Employee Profile configuration

The Employee On-Board Profile Configuration section is used to manage all the documents and templates required during the employee onboarding process. This feature allows HR/Admin users to upload templates, verify them, and ensure that the system correctly recognizes the variables used within those documents.

It enables HR/Administrators to upload various onboarding document templates (such as offer letters, joining checklists, NDAs, appointment letters, Form-1 Declarations, Gratuity Nomination, etc.) which the system will automatically populate with employee data. This eliminates manual editing, ensures consistency, and speeds up the onboarding process.

To view the Employee Profile Configuration page, Login to SPARC > Menu > HR > Employee Maintenance > select 'Onboard Templates' in 'Excel & Onboard template options' dropdown > Employee Profile Configuration.

• Login to SPARC as HR / Admin
• Open the Employee Maintenance menu. Here you can see all the Employee details.
• To Configure employee profile, There is a dropdown "Excel & Onboarding template options" click on that it opens and then click on 'Onboard Templates'. Then you will reach to employee profile configuration screen as shown below:

  

  1. Back: By clicking on the ‘Back’ button, you will be returned to the Employee Maintenance screen.
  2. All System Variables: By clicking on the 'All System Variables' opens a window with the list of valid variables (to be used in template) as shown below. 

  3.